Our secret to hosting memorable intimate events
Planning a successful event is not easy. Whether you're planning an intimate wedding, corporate event, birthday party or shower, it’s important to make sure you cover all your bases, and plan everything well enough so that you can enjoy all your hard work when the time comes!
There are always so many moving parts to keep track of, which is why we’re here to help you with a clear plan. When it comes to event planning, this guide is the perfect reference to use throughout the process. With these tips from the experts in hosting intimate events at The Ruby Manor, you'll be able to organize a meaningful event, without stress!
The Ruby Manor recently hosted a Womenpreneur Networking Event! Click on any of the images throughout this blog post to learn more about the amazing female vendors that put this event together.
Tip #1: Have a goal or vision for your event
This may seem obvious, but having a clear goal and vision for your event is key to ensuring you achieve success! What type of event are you having? How many people do you want to invite, and who will you invite? What do you want your guests to take away from the event?
Considering these questions are especially important when hosting a corporate event, such as a product launch party or a networking event. Be sure to have a clear outcome in mind, and you’ll be able to plan for ways to make sure you achieve that goal.
Tip #2: Invite wisely
The type of event you’re hosting will determine the guests you will invite. Make sure you invite attendees that have a relation or connection to your event.
When it comes to personal events like weddings, showers or birthdays, this is a bit easier, as you’ll invite all your loved ones. When it comes to corporate events like networking events or launch parties, be sure to invite individuals within the industry, and those who would benefit from attending your event. Don’t be afraid to invite people of different experience levels, since everyone is ready to learn new things and build new connections. Also, try to invite those who you’d like to work with in the future as well! This is also a time for you to network as well.
Tip #3: Work with reputable vendors
Outsource to professionals to guarantee a well executed event. It may be easy to think that you’ll be able to handle things like food, decor, set up and clean up, but all these tasks really do take up a lot of time. Not only will it become stressful to handle, you’ll also tire yourself out before your big event. Be sure to leave the job in the hands of a professional to make sure your event goes smoothly.
Tip #4: Try to get creative and think of new and exciting ways to entertain your guests!
There are so many fun and creative ways to make your event memorable! Think about the decor for your event, if you’d like to bring in live music, and even live entertainment.
For personal events like birthday parties or weddings, you really have full creative control over how you’d like your event to look! Be sure to create a mood board before planning, and think of some fun games, live music, or entertainment acts that your guests would love.
For formal or corporate events, don’t be afraid to branch out and be creative! Having a memorable event is great for leaving a lasting impression in the minds of those who attend your event. Having fun icebreaker games at the start of your event, or live entertainment halfway through your event, is a fantastic way to start conversation amongst your guests.
Tip #5: Thank your guests for attending
At the end of your event, we believe it’s always important to thank each and every one of your guests for attending your event. Whether you’re at a wedding, birthday party, corporate holiday party or a networking event, a small token of appreciation will not go unnoticed by your guests. Finding small little favours for your attendees is easier than you think, think of what your guests may enjoy, or find useful in their lives. Treats like coffee, desserts, or branded notebooks are great favours to hand to guests as they head home.
Finally, be sure to enjoy all your hard work! You've definitely put in the hours, and deserve to make the most of your event. Making sure to plan ahead will ensure that you’re able to put down your phone and planner, and simply enjoy your time with your guests.